About the Executive Assistant position

The Executive Assistant will report directly to the CEO and Co-Founder of our company; providing assistance with everyday tasks large and small. As a member of the human resources team, the candidate must be trustworthy as they will be exposed to sensitive and confidential information

We expect you to be proactive, meet deadlines and communicate effectively. Previous experience as an Executive Assistant is preferable.

5 Key Objectives for this role:

  1. Calendar Management
  2. Travel Arrangements
  3. Email + Phone Management
  4. Expense Management + Reporting
  5. Internal and external communication

Executive Assistant responsibilities are:

  • Contact clients + partners on executives’ behalf

  • Schedule meetings

  • Answer phones

  • Serve as liaison between executives and Modern Message team members

  • Respond to all emails in a timely manner

  • Work with other departments to complete time-sensitive projects

  • Book flights, hotels and cars for executives when necessary

  • Maintain and file important documents

  • Other administrative tasks as assigned

Executive Assistant requirements are:

  • 3+ years' experience of working as an Executive Assistant, Executive Administrative Assistant or other similar position

  • Significant experience working with sensitive corporate information

  • Good practical experience with office management systems, and MS Office

  • Excellent knowledge of cloud systems, online calendars, and other related solutions

  • Strong organizational and time management skills with proactive thinking

  • Strong communication and interpersonal skills

  • BSc degree in a relevant field; professional qualifications such as Personal Assistant or Secretary will be a bonus